Privacy Policy:

Website Privacy Policy

Hi there! This website, https://melindajwilliams.com/is owned and operated by MELINDA WILLIAMS 80 632 587 196 If you have any questions or need further information, please contact:
MELINDA WILLIAMS
mj-williams@live.com.au
This document sets out my Privacy Policy. It describes how I collect and manage your personal information when you interact with this site. I take this responsibility very seriously. If you have any questions or concerns about how your personal information is being handled, please do not hesitate to contact me.
I comply with the Australian Privacy Principles set out in the Privacy Act 1988 (Cth) (Privacy Act).

Personal Information
If you engage with me via this website, or choose to become my client I may ask to collect the following kinds of personal information from you, including:
your name and email address
the country that you live in
your opinion about future topics, products or services that may interest you
information that allows me to tailor my content to your needs when you sign up for one of my webinars or promotional events
I may collect your IP address, and information about your browsing history to help me improve the usability and appeal of my website. More information about this is found in the section on Cookies below.
Collection and Use
I may collect your personal information by various means including:
an opt-in form for my mailing list
when you email me
automatically, through the use of cookies
I use this information to:
respond to your enquiries
provide you with relevant news and updates about my services
improve this website and the services I provide
I will only collect your personal information:
with your full awareness and consent, such as when you email me, tick a checkbox or fill in a form to provide me with information
if I need it to provide you with information or services that you request
if I are legally required to collect it
for necessary administrative processes if you become my client
if I believe that I can demonstrate a legitimate interest in using your data for marketing purposes, although I will always give you a choice to opt out
Sensitive Information
I understand that some personal information is particularly sensitive, and that you are trusting me to keep this information confidential.
I will only collect sensitive information by methods that are reasonably secure, such as:
through my intake form in when you book an appointment
in a zoom consultation or face to face
when you send me information in an email (please note that email may not be sufficiently secure – if the information is extremely sensitive, ask me about alternative ways to share it with me.)
The reason why I collect this information is:
so that I can provide you with the services you have requested from me.
to ensure that I am providing you with the most appropriate services
The sensitive information I ask you to provide for this purpose may include:
your birth date
your medical history
your financial data
information about your lifestyle and relationships

I am committed to securely storing and handling your sensitive information.
Sensitive information is stored in a locked filing cabinet and on a password protected computer.
Only I the therapist responsible for your treatment / authorised team members] may access sensitive material.
Some sensitive information may be stored securely online, or in the cloud through google workspace. You can find out more about their security provisions in the section on Security below:
in the presence of their parents
with their parent or guardian’s full consent
All information collected from minors is securely stored in accordance with this privacy policy.
All archived sensitive information is securely destroyed after 7 years.
You may choose not to provide me with your sensitive information. However,
if you choose not to be completely honest with me, I may not be able to provide you with the services that you request.

Disclosure of Information
Reasons why I may disclose your information include:
to provide you with the services you have requested
to send you products that you have purchased
In order to do this, I may share some relevant information – on a strictly need to know basis – with:
my virtual assistant (VA)
Australia Post or courier companies
I will also disclose your information if required by law to do so or in circumstances permitted by the Privacy Act – for example, where I have reasonable grounds to suspect that someone is engaging in unlawful activity, or misconduct of a serious nature, that relates to my functions or activities, and in response to a subpoena, discovery request or a court order.
If you have any concerns regarding the disclosure of your information in this context, please do not hesitate to get in touch with me to discuss this personally.
I will use all reasonable means to protect the confidentiality of your information while in my possession or control. I will not knowingly share any of your information with any third party other than the service providers who assist me in providing the information and/or services I am providing to you. To the extent that I do share your information with a service provider, I would only do so if that party has agreed to comply with our privacy standards or I am satisfied that the service provider has a suitably protective policy of their own. Some of my service providers may be overseas and may not be subject to Australian Privacy Laws. Please contact me if you have any concerns about the potential disclosure of your information.
Security
I take reasonable physical, technical and administrative safeguards to protect your personal and sensitive information from misuse, interference, loss, and unauthorised access, modification and disclosure.
I manage risks to your information by:
storing files securely
ensuring that only [I / key personnel] have access to sensitive information
releasing information to service providers on a strictly need-to-know basis
conducting regular audits of my security systems
As mentioned above, your information may also be stored with a third-party provider, where it will be managed under their security policy. The following security policies may apply during our work together:
Acuity – https://help.acuityscheduling.com/hc/en-us/articles/219149587-Security-Privacy-Compliance
Dropbox – https://www.dropbox.com/security
Facebook ads – https://www.facebook.com/business/m/privacy-and-data
Google Workspace – https://workspace.google.com/intl/en_au/security/
https://www.mailerlite.com/
https://wordpress.com
Zoom – https://zoom.us/docs/en-us/privacy-and-security.html
From time to time I may combine information provided by you with information gathered from:
Facebook
LinkedIn
Melindajwilliams.com
mj-williams@live.com.au Address 2/317 Main road Toukley Nsw 2262 Australia
If you do not wish this to occur, please contact me.
Cookies and Google Analytics
Cookies are small text files that are commonly used by websites to improve a user’s experience, collect statistics or marketing information and provide access to secure areas.
You can choose to configure your browser settings not to accept cookies but this may interfere with the functioning of this website.
My website uses the following cookies:
Clean talk
Facebook ads
I use Google Analytics to collect information about your use of my website so that I can get strategic information about how my website is being used and improve its functionality. You can find out more about the information Google collects and how it is used here: https://support.google.com/analytics/answer/6004245.
Google also provides an add-on for your browser that you can use to opt-out and prevent your data being used by Google Analytics. You can access that add-on here: https://tools.google.com/dlpage/gaoptout
Access to Information
You can contact me to access, correct or update your personal information at any time. Unless I am subject to a confidentiality obligation or some other restriction on giving access to the information which permits me to refuse you access under the Privacy Act, and I believe there is a valid reason for doing so, I will endeavour to make your information available you within 30 days.
Complaints
If a breach of this Privacy Policy occurs, or if you wish to a request a change to your personal information, you may contact me by sending an email outlining your concerns to me at mj-williams@live.com.au
If you are not satisfied with my response to your complaint you may seek a review by contacting:
the Office of the Australian Information Commissioner using the information available at http://www.oaic.gov.au/privacy/privacy-complaints.
Australian Kinesiology Association https://aka.asn.au
Notification of Change
If I decide to change my Privacy Policy, I will post a copy of the revised policy on my website.
Notification of Breach
If I have reason to suspect that a serious data breach has occurred and that this may result in harm or loss to you, I will immediately assess the situation and take appropriate remedial action. If I still believe that you are at risk, I will notify the Office of the Information Commissioner and either notify you directly, or if that is not possible, publicise a notification of the breach on this website.